10 essential project management skills to achieve the best results

Any skill that a person can develop through training or experience. However, there are special skills that are needed to manage complex projects. So let’s take a look at what the essential project management skills are to achieve the best results.

1. Risk management

The manager of any project must be aware of potential opportunities – losses or gains, starting with the determination of project deadlines, resources and goals. Be able to make quick decisions that will lead to the desired risk. During the implementation of the project, the manager must constantly monitor the interim results and analyze the indicators of success and the work of the entire team.

2. Cost management

It is very important to monitor expenses and not exceed the set limit or financial possibilities. The manager can either manage the project funds independently or report to the administration, which does not relieve him of cost control. There is a triangle of project management – ​​cost, time and scope of work. The essence of cost management is that these indicators should balance each other. This means that the project must be within the set budget and meet the deadline.

3. Analysis of technical documentation

One of the essential skills of a project manager is the ability to understand technical documentation. And not only to drive, but to be able to interpret information in any necessary form. For example, for lawyers to be able to write a competent document, and for the team, on the contrary, to explain complex things in simple words.


4. Forecasting and planning

The manager must be able to create a project plan in which all stakeholders can see their participation and understand the essence of the task. Each new task requires an individual approach and use of methodology, so it is important to be able to choose the best option. Another key to successful project implementation is the ability to analyze the previous ones. It’s easier to build a new project and anticipate various nuances based on trial and error already completed, or you can take a course in digital marketing.

5. Leadership qualities are mandatory

Being a leader by nature makes it much easier for a manager to work with a team, direct each member to perform a certain task, encourage and control. The manager has to communicate a lot with people, both with customers and performers. Therefore, the ability to subtly but persistently manage a project without being a manager is a really important thing. In addition, the manager can use virtual phone numbers for communication remote teams and clients worldwide.

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6. Communication skills

A manager often acts as an intermediary between people who do not directly contact each other. So, it will depend on his professionalism, how much communication will be built in the team and how united the team will be. The ability to sense the needs of some people and convey them to others is one of the responsibilities of a project manager. After all, situations are not always smooth, you have to solve conflict disputes, conduct negotiations, be grateful to his workplace and being a diplomat at the same time. And along with that, to have the right skillsyou also need to know how to use proper communication Tools—for example, texting employees links when you have updates or when you need them to do something can help ensure they know what they need to know (since most people don’t ignore their texts).

7. Time management

Organization of time is a quality without which all other professional qualities will have no practical value. Time management is essentially the ability to control the most valuable resource. The ability to prioritize, set primary and secondary tasks, and break large projects into small tasks is the ability of a true professional.” Time management is essential to productivity and achieving goals. Prioritizing tasks, setting realistic deadlines and minimizing distractions optimizes efficiency and success in both personal and professional matters.” Adds Rizwan Kermalli CEO of eShipper.

8. Resistance to difficulties

Being responsible for several things at the same time makes it hard to avoid the frustrations that inevitably arise in the work process. But this is exactly how professionals work. Difficulties only harden them and force them to look for alternative ways. If the manager keeps calm, then the team does not feel tension and, moreover, fulfills its duties at a high level.» The manager must be the most resistant person who takes all the negative energy and closes it in himself, so that it does not spill over into the team,» adds Michał Kierul, CEO of the company Intechhouse

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9. Ability to adapt

The desire to constantly improve, to respond flexibly to various challenges and the ability to adapt to the demands of the times allows to achieve success even in the most difficult moments. Teamwork also depends on it, because people always focus on the leader. If he mastered everything new tools and technologyit will give them the knowledge for effective performance of tasks.

10. Critical thinking

Being able to think critically is important for any manager who takes responsibility for a project. This is the ability to quickly analyze, prioritize and manage risks and quickly eliminate them in the work planning phase. And later in the process, the manager quickly identifies problems and shortcomings and corrects them with the help of executors.

How to develop project management skills?

The two most basic ways develop the necessary skills they are supposed to get an education and gain practical work experience. The third driving force is motivation. Without it, you will not be able to achieve anything, neither with colossal knowledge nor with vast work experience. In the first case, you can go to university courses or find open free courses online. In the latter case, you may not get the knowledge needed for the certification, but you will get the soft and hard skills.

Sometimes you don’t need a formal education to get work experience. It all depends on the manager. To begin with, you can be considered a participant in the project, especially in the areas related to it using AI in recruitment.. But this is a good opportunity to observe the actions of the manager and analyze his work. Don’t be afraid to ask about everything that’s going on. Only from the inside will you understand what the essence of a project manager’s work is. Take every opportunity to practice your knowledge.

To help you become professional and confident in your abilities, you should try the following methods:

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Active listening

Learn to listen to people, understand them and allow them to express their opinions. This improves the relationship with the team and helps to better understand the person and his position. When you learn to listen to people, then you will find out how effective work communication is happening

Research skills

You can find an answer to any question, as well as a solution for any situation. The main thing is the ability to find these opportunities and analyze them. Every non-standard solution or approach is your experience, which will help you navigate more complex things later.

Interpersonal skills

First of all, it is the development of self-confidence, relationship management and cooperation. As a result, more productive cohesive activity of the whole team. It is important to develop interpersonal skills to strengthen relationships with clients and colleagues and increase production capacity as a whole.

So in summary: what does it mean to be a good project manager? Use product management Monday for your daily task. It’s not just about having qualifications or degrees. It’s not just about fulfilling your direct responsibilities in the project. The presence of flexible soft skills plays a big role. It is with such a manager that employees will understand their value, will be motivated to succeed and will trust their manager without a doubt. Flexible skills allow you to get the most out of your employees, without dictatorship and strict control. Ensure smooth running throughout the project and properly allocate effort as a work resource to avoid collective burnout. And if you analyze the statistical data, the availability of soft skills is more in demand today than it was five years ago. After all, the impact of such skills and production capabilities of the team is very high and confirmed in practice.

Therefore, in order to become a good manager, you need to develop all your qualities in parallel, apply knowledge, experience and a human approach in situations where you need to preserve human energy and self-confidence. The result is high collective achievements and personal professional growth in the business you have chosen.

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